Mileage Reimbursement Calculator

Mileage Reimbursement Calculator. Calculate your mileage reimbursement by entering your total miles driven, IRS reimbursement rate, and number of trips. You'll get your total reimbursement amount along with a per-trip breakdown — useful for employees submitting expense reports or employers setting travel budgets. Also try the Property Tax Calculator.

Results

Total Reimbursement

Reimbursement Per Trip

Estimated Annual Reimbursement

Total Miles (All Trips)

What is the IRS standard mileage rate for 2024?

The IRS standard mileage rate for business travel in 2024 is $0.67 per mile. This rate is updated annually and is used to calculate tax-deductible vehicle expenses or employee reimbursements. Always check the IRS website for the most current rate. See also our Effective Corporate Tax Rate — Corporate Tax Rate.

How is mileage reimbursement calculated?

Mileage reimbursement is calculated by multiplying the total miles driven by the reimbursement rate per mile. For example, if you drove 100 miles and the rate is $0.67/mile, your reimbursement would be $67.00. If you made multiple trips, multiply that per-trip amount by the number of trips.

Is mileage reimbursement taxable income?

Mileage reimbursements are generally not taxable if paid at or below the IRS standard mileage rate and the employee provides adequate records of business use. Reimbursements above the IRS rate may be considered taxable income. Consult a tax professional for your specific situation.

Do employers have to reimburse employees for mileage?

Federal law does not require employers to reimburse employees for mileage, but some states (like California) do require it. Even where not mandated, many employers reimburse at the IRS standard rate to remain competitive and compliant with state labor laws.

What counts as business mileage?

Business mileage includes driving between work locations, visiting clients, traveling to temporary job sites, and running work-related errands. Commuting from home to your regular workplace does NOT count as business mileage for IRS reimbursement purposes.

Can I use a mileage rate other than the IRS standard rate?

Yes. Employers can set their own reimbursement rate, which may be higher or lower than the IRS rate. However, using the IRS standard rate is the most common practice because it simplifies recordkeeping and is considered a safe harbor by the IRS. Rates above the IRS standard may have tax implications.

What records do I need to keep for mileage reimbursement?

You should maintain a mileage log that includes the date of each trip, the business purpose, starting and ending locations, and the total miles driven. Digital apps and time-tracking software can automate this process and make it easier to submit accurate reimbursement claims.

How often should mileage reimbursements be submitted?

Most companies process mileage reimbursements monthly or with each payroll cycle, though some do it weekly or quarterly. Check your employer's expense policy for the required submission frequency. Timely submission helps ensure faster payment and accurate record-keeping. You might also find our calculate Sales Tax with State/Local Options Total Price (After Tax) useful.