Fleet Mileage Tracker Calculator

To calculate true cost per mile, include all expenses: fuel, maintenance, tires, driver wages, truck payments, insurance, permits, and other operational costs. Divide total monthly expenses by total monthly miles driven to get an accurate cost per mile.

Fixed costs include truck payments or depreciation, insurance premiums, permits and licenses, ELD systems, and any recurring monthly expenses that don't vary with mileage. These costs occur regardless of how many miles you drive.

Update your cost per mile calculations monthly to account for fuel price changes, maintenance variations, and seasonal adjustments. Regular updates ensure accurate profitability analysis and better load booking decisions.

Variable costs change with mileage driven (fuel, maintenance, tires, driver wages per mile), while fixed costs remain constant regardless of miles (truck payments, insurance, permits). Both are essential for accurate cost per mile calculations.

Accurate mileage tracking helps identify unprofitable routes, optimize fuel efficiency, plan maintenance schedules, and make data-driven decisions about load acceptance. It also ensures proper tax deductions and expense reimbursements.

Include routine maintenance (oil changes, filters), repairs, tire replacement, brake work, and major overhauls. Track these costs over time and average them per mile to get accurate maintenance cost per mile figures.

Fuel typically represents 25-35% of total operating costs. Fluctuating fuel prices significantly impact cost per mile, so regular updates are crucial. Monitor local fuel prices and adjust calculations to maintain accurate profitability analysis.

Driver wages can be calculated either way depending on pay structure. Mileage-based pay should be included as variable costs per mile, while salary-based drivers are typically calculated as fixed monthly costs divided by monthly miles.