Meeting Planner (Cross Time Zone)

You enter your meeting date, start time, and your own time zone as Location 1. Then add up to three more locations. The planner converts your chosen time into the local time for each location, so every participant knows exactly when to join.

Working hours are considered to be 08:00–18:00 local time. If the converted meeting time falls within that window, the table shows 'Yes' — making it easy to spot whether the slot is reasonable for each participant.

Yes. The calculation uses the IANA time zone database (via the browser's Intl API), which automatically applies DST rules for the selected date. So a meeting in March will correctly reflect DST changes in North America and Europe.

UTC (Coordinated Universal Time) is the global time standard that all time zones are measured against. GMT (Greenwich Mean Time) matches UTC in winter. Showing the UTC equivalent helps participants in any region quickly verify the correct conversion.

When time zones are far apart — for example, New York and Tokyo — a meeting at 9 AM Eastern Time is actually late evening or the next day in Japan. The planner flags this by showing the adjusted date (e.g. 'Next Day' or 'Previous Day') in the results table.

The time zone spread is the difference in hours between the earliest and latest offset among your selected locations. A large spread (e.g. 14 hours) means it is very difficult to find a time that falls within business hours for everyone simultaneously.

This planner supports up to four locations at once. For larger global teams, you can run multiple searches — for example, check one group of locations, note a good overlap window, then verify that same window with another set of locations.

Start by identifying the overlap of business hours (08:00–18:00) across all locations. Try late morning for the westernmost time zone, then check if that converts to reasonable hours elsewhere. The results table colour-codes whether each location's time is within working hours to help you decide.